EDUTECHMEGA – Learn. Innovate. Transform.

Effective Date: June 1, 2025

www.edutechmega.org

1. Introduction

Welcome to EduTech Mega (“we”, “our”, or “us”). EduTech Mega is a Cameroonian educational technology initiative founded with the mission to improve education through technology by empowering teachers, learners, and communities with innovative digital learning opportunities.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website (edutechmega.org), participate in our training programs, workshops, webinars, mentorship sessions, or otherwise interact with us.

By accessing or using our services, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of our platform.

2. About EduTech Mega

EduTech Mega is an organization focused on the digitalization of education across Africa. We equip teachers, students, and communities with the knowledge and tools needed to embrace technology in education. Our activities include:

Digital pedagogical training programs for educators
Workshops, webinars, and international conferences
Volunteer and community outreach programs
Study programs connecting learners with qualified tutors
Mentorship and professional development opportunities

Founded by Grace Efeti Njoh, EduTech Mega has impacted over 1,000 lives across Cameroon and continues to expand its reach across Africa and beyond.

3. Information We Collect

We may collect the following categories of personal information:

3.1 Information You Provide Directly

Full name and contact details (email address, phone number, location)
Professional information (institution, teaching experience, digital skills level)
Volunteer availability and areas of interest
Donation information and transaction records
Workshop or training registration details
Tutor requests, session preferences, and learning goals
Communications sent to us via email or contact forms

3.2 Information Collected Automatically

IP address, browser type, and device information
Pages visited, time spent on site, and navigation patterns
Cookies and similar tracking technologies (see Section 8)

3.3 Information from Third Parties

Information from partner organizations such as AIESEC or other collaborating institutions
Social media interaction data where you engage with our public profiles

4. How We Use Your Information

We use the personal information we collect for the following purposes:

To process registrations for training programs, workshops, and volunteer opportunities
To connect learners with qualified tutors and mentors
To communicate program updates, schedules, and educational resources
To process donations and issue acknowledgements
To assess and improve the quality of our programs and services
To comply with applicable legal and regulatory obligations
To send newsletters, educational content, and impact reports (with your consent)
To analyze website usage and improve user experience

5. Legal Basis for Processing

We process your personal data on the following legal bases:

Consent: Where you have given explicit consent for specific purposes (e.g., newsletter subscriptions)
Contractual necessity: To fulfill our obligations when you register for a program or service
Legitimate interests: To operate and improve our organization, provided such interests do not override your rights
Legal obligation: To comply with applicable laws and regulations in Cameroon and internationally

6. Sharing and Disclosure of Information

EduTech Mega does not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:

With volunteer coordinators or tutors who need it to deliver a requested service
With partner organizations involved in delivering specific programs or projects
With trusted service providers who support our operations (e.g., email platforms, payment processors), under strict confidentiality agreements
Where required by law or in response to lawful requests by public authorities
With your explicit consent for any other purpose

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable law. When data is no longer needed, we securely delete or anonymize it.

Typical retention periods:

Program registration data: Retained for the duration of the program and up to 3 years thereafter
Donation records: Retained for up to 7 years for financial and legal compliance
Newsletter subscriptions: Retained until you unsubscribe or withdraw consent

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. These may include:

Essential cookies: Necessary for the website to function correctly
Analytics cookies: Help us understand how visitors interact with our site
Marketing cookies: Used (where applicable) to deliver relevant content

You can control cookie settings through your browser. Please note that disabling certain cookies may affect website functionality.

9. Data Security

We take reasonable and appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These include:

Secure connections (HTTPS) for data transmission
Access controls limiting who can view personal data
Regular review of our data collection and storage practices

However, no method of electronic transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

10. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right to access: Request a copy of the personal information we hold about you
Right to rectification: Request correction of inaccurate or incomplete information
Right to erasure: Request deletion of your personal data in certain circumstances
Right to restriction: Request that we limit how we use your data
Right to data portability: Receive your data in a structured, machine-readable format
Right to withdraw consent: Withdraw any consent you have previously given at any time

To exercise any of these rights, please contact us at: [email protected]

11. Children’s Privacy

EduTech Mega is committed to protecting the privacy of children. We do not knowingly collect personal information from children under the age of 13 without verifiable parental or guardian consent. Our programs designed for students involve responsible data handling in accordance with applicable child protection standards.

If you believe we have inadvertently collected information from a child, please contact us immediately so we can take appropriate action.

12. International Data Transfers

As an organization with international partnerships and collaborations, your information may be accessed or processed outside of Cameroon. In such cases, we ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

13. Third-Party Websites and Links

Our website may contain links to external websites, social media platforms, or partner organizations. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

14. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or organizational activities. The updated policy will be posted on our website with a revised effective date.

We encourage you to review this policy periodically. Continued use of our services after changes are posted constitutes your acceptance of the revised policy.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

EduTech Mega

Email: [email protected]

Phone: +237 6 81 44 47 80

Website: www.edutechmega.org